International Paper Register (IPR) Data Dictionary

IPR v. 0.1.18

Data Dictionary -- September, 2006

The Watermark Archive Initiative's International Paper Registry (IPR) is a relational database for the registration, publication and description of papers and watermarks. It is organized by the principles of Entity Relationship Design, which means (among other things) that data are organized into files (sometimes called "tables") that are related to each other. One of the most important benefits of the IPR's file or table structure is that it is designed to facilitate the discovery of historical interconnections of sources (documents, books, maps, works of art, etc.), persons and organizations, through their shared associations with papers.

Data are entered in a Data Entry window, and viewed either in a visually similar Browse Window (single records) or in "List View" windows (sortable lists of records).

Contents of the Introduction:

1. Organization by Files

2. Key to the Data Dictionary

3. Types of Fields

INTRODUCTION

1. Organization by Files

The data dictionary is organized by files, which are ordered alphabetically in the Data Dictionary.
Many users will be primarily interested in the files containing data directly
related to paper --

the Paper File
the Watermark File
the Mould File.

Paper, however, is often of interest for its association with crucial related
information -- persons (paper makers, artists, scribes…) organizations
(paper mills, centers of book production, ateliers… or holding institutions
like libraries and archives), paper bearing sources (books, manuscripts, documents,
musical scores, engravings…), collections of such sources, stamps and
seals, artistic and intellectual content, physical content… These kinds
of data are all recorded in related files whose names are indicative of their
content.

This Data Dictionary identifies and defines the data fields in all of these
related files. At the beginning of each file is a brief description of that
file's content and purpose.

Return to Contents

2. Key to the Data Dictionary

For each data field listed in this Data Dictionary, the following properties
and information are provided in columns (L to R) following the field name:

Definition: Definition of the field

Comment: May be an example showing a typical entry, or an explanation

Example: a typical entry illustrative of the field definition

Data Format: text (unrestricted; or a list of values on a pop-up menu), number, calculation; date; URL

References to the The IPH Standard in the Data Dictionary

Data field numbers for corresponding IPH fields are indicated in the Comment column.
Numbers of approximately or partially corresponding IPH fields are preceded by the ~

Readers are referred to two early WMI publications relating to the IPH Standard:

List of IPH Categories for Comparison with WWW Database Fields

Commentary and Interpretation of the IPH Standard with Proposals for a WWW Distributed Database System

New and Future Data Fields:

In the course of preparation of this Data Dictionary, the need for some new data
fields has been noted by the author or by colleagues who have provided input.
These fields, not yet implemented in the on-line version of the database, are
marked in this Data Dictionary by a shaded background. Likewise, the standard
system for entering dates and date ranges are coded by shaded backgrounds where
ever it has not yet been implemented in the on-line version of the database.

Return to Contents

3. Types of Fields

REQUIRED FIELDS. Required fields in the Paper Registry database
are in most cases those containing identification data -- the unique
identifier for each record (the primary key) and the data necessary
to complete a viable identification.
Descriptive data are entered in non-required fields. Every file
except Organization and Person includes an identification drawn in part
from a parent file. A paper, for example, is identified by reference to
the source in which it is found; a paper bearing source is identified
by the collection in which is is preserved; a facsimile is identified
as an object like a paper bearing source, but also by reference to the
prototype that it replicates.

Required fields occur in red. The database is programmed to prevent the creation
of records in which these required fields are left blank. A few fields
for descriptive data are required to avoid creation of incomplete or ambiguous
data; e.g., the field, BCE (for indication of the era, BCE or CE, with
century dates). Required fields are marked by an asterisk before the field
name. The IPH Standard identifies as required fields those fields that
correspond to the WMI Paper Registry's primary key fields..

NON REQUIRED FIELDS. Non required fields are for descriptive data
of various kinds. Descriptive data are "non required" because it is
assumed that descriptions may not be completed by inputters in a single session.
Moreover, some data fields may of necessity be left blank by the inputter when
the data in question are not known. It is assumed, then, that records of papers
will tend to grow in completeness over time.

CALCULATION FIELDS (red fields). Fields which are programmed to
guide the inputter through the process of entering required identification
data when that data is drawn from other, related files ("parent
files"), and/or to present raw data (sometimes drawn from other,
related files) in standardized format or terminology. Data entry for these
fields sometimes involves secondary data-entry windows where raw data
is entered in a controlled way to generate (for the calculation field)
prose descriptions in standard language for presentation. The same process
is used to generate standard search parameters for searching. Red fields
can not be left blank unless otherwise indicated.

STANDARDIZED TERMINOLOGY. To enhance searchability, standardized terminology
is provided in the form of pop up menus or lists, or through calculation
fields (see above).

DATE FIELDS. Raw data for dates (either calendar dates or century dates)
and date spans are entered in a secondary date window which generates (by means
of calculations) dates and date spans in standardized form (see above, "Standardized
Terminology"). The raw data for these dates and date spans are retained
in each record in hidden data fields. Searches of dates and date spans utilize
the same secondary date window to enter date search parameters. Standard date
fields are listed at the end of this data dictionary. (Not yet implemented in
all files)

AUTO-ENTRY FIELDS. The following data documenting the creation
of the record and its last modification are automatically entered into
every record in corresponding hidden fields:

- Creation Date (IPH 3.0.1)

- Creation Time (IPH 3.0.1)

- Creator Identification (~IPH 3.0.2)

- Modification Date (IPH 3.0.1)

- Modification Time (IPH 3.0.1)

- Modifier Identification (~IPH 3.0.2)

These auto-entry fields are defined by the IPH standard as required fields. They are not listed in this Data Dictionary because they are automatically entered into every record in the course of data entry.

KEY FIELDS. Key fields contain unique identifiers (I.D. numbers)
for every record in a file. Their functions are (a) to establish
relationships between records in different files and (b) to make possible
the transfer of data from one file to another (as in the case of the
calculation fields). These two functions are accomplished by two corresponding
kinds of keys. Primary keys are unique identifiers
of each record in a file; foreign keys are keys copied
into one file from another file to establishrelationships between records
in those two files. In each of the files constituting this Data Dictionary,
the Primary Key is listed first. Foreign key fields are not listed in
this version of the Data Dictionary.

The following IPH data fields serve as primary keys in the WMI Paper Registry:

IPH FIELD

USE AS PAPER REGISTRY KEY

COMMENT

IPH 3.0.0

Primary key for the Paper File

IPH 3.4.4

Primary key in the Organization File

A papermill is one among many kinds of organizations that may occur in the Organization File in this data base.

IPH 3.5.4

Primary key in the Person File

A papermaker is one among many persons who may occur in the Person File in this data base.

IPH 4.1.1

Primary key in the Facsimile File

A reproduction of a watermark is one among many facsimiles that may occur in the Facsimile File in this data base.

End of Introduction

FILE-BY-FILE DATA DICTIONARY

ARTISTIC Return to Contents

THE ARTISTIC FILE contains

identifications of artistic and/or intellectual content —

literary works, artistic works, etc. There is a single record for

every artistic or intellectual work in this database. An artistic or

intellectual work can occur in many copies (see COPY file), but all

copies are of this single work.

Name

Definition

Comment

Example

Format

ArtContentID

Primary Key

Unique identifier for each record in the Artistic File (not in IPH)

23456

number (automatically generated serial number)

*ArtistCalc

Name of artist, author

Name of artist or author or other creator of artistic or intellectual
content associated with a paper bearing source and/or a piece of paper.

William Shakespeare

Calculation: derived from related record in Person File

Role

Person's role in this object

The appropriate role can be selected from options in a pop up menu,
or a new role can be defined. The name of any individual artist or writer
may occur in many records, and the artist may have had different roles
in different objects.

"Role" is distinguished from "job" (Job File) in that job is defined
as a relationship between a person and an organization, whereas role describes the artist's
function in relation to the work of art.

Author

text. Options from menu:

Author

Composer

Corrector

Illuminator

Printer

Restorer

Rubricator

Scribe

Translator

Authorizer

define a new one

Title

Identity of work

Title of an artistic or intellectual work as given in a standard authority

Romeo and Juliet

text

Language

Language of the artistic work

Enter in this field the language in which a literary,

documentary, or other work was written. The language of

inscriptions and signatures on iconographic or other artistic work

may also be indicated here.

English

text. options from menu:

Arabic

Armenian

Chinese

Dutch

English, modern

English, middle

English, old

French

German

Greek, classical

Greek, Byzantine

Greek, modern

Hebrew

Italian

Latin

Norwegian

Portuguese

Russian

Spanish

Swedish

define a new one

COLLECTION Return to Contents

THE COLLECTION FILE contains records identifying and describing

collections — museum & library collections, private ones —

containing artifacts, objects and papers described in this data base.

In this database, an organization may have many collections, and a

collection by definition belongs only to a single organization, the

current holder of the collection. (Historically, a collection can

have belonged (at different times or by shared legal ownership) to

many organizations. That information belongs to the public history of the

collection and is beyond the scope of this database.)

Name

Definition

Comment

Example

Format

CollectionID

Primary Key

Unique identifier for each record in the Collection File (not in IPH)

23456

number (automatically generated serial number)

*HolderCalc

Identification of the holder or owner of the paper bearing source

Name

Lewiston, Maine, Bates College, The Muskie Archive

Calculation: derived from related record in Organization File

Collection

Name of collection or office in which the paper bearing source resides

Senate Papers

text

CollectionProseDescr

Description of collection or office in which a paper bearing source
or paper-related object is housed.

Short description of particularities about the collection or owner

Edmund Muskie's Senatorial Papers, 1948-1952

text

COPY Return to Contents

THE COPY FILE defines "copy" as an occurrence of a particular artistic
or intellectual work in a particular source (such as a particular copy of a
printed edition, a particular print from a numbered run of engravings, a particular
codex etc.). A particular artistic work may occur in many sources; a particular
source may contain many artistic works. It thus establishes a many-to-many relationship
between these two files.

Name	Definition	Comment	Example	Format
CopyID	Primary Key	Unique identifier for each record in the Copy File (not in IPH)	23456	number (automatically generated serial number)
*ArtContentCalc	Identification of an artistic work	Artist's name and title of the artistic work	William Shakespeare, Romeo and Juliet	Calculation: derived from related record in Artistic File
*SourceDescrCalc	Identification of the paper-bearing source in which the artistic work occurs	Bibliographical entry identifying the source containing the artistic work	Lewiston, Bates College, Ladd Library, Shakespeare Portfolio LJ 2001.S2 1607	Calculation: derived from related record in Source File
Location Fields: Loc1Start, Loc1Start_rv, Loc1End, Loc1End_rv Loc2Start, Loc2Start_rv, Loc2End, Loc2End_rv	Location in source	paper unit numbers (page, folio, or sheet numbers) and recto/verso indications are entered in 8 fields to define the location where the artistic content occurs in the source. These eight fields allow for a work to be continuous across 2 non-contiguous parts of the source. The span of folios or pages is presented in a calculation field, LocCalc	34,r,37,v,39,r,42,v (presented for display in the field LocCalc as 34r-37v, 39r-42v)	text
Loc_Writeln	Alternative location description	Use this field if page, folio or sheet numbers are not appropriate for description of location.	8 unnumbered folios in the Muskie Papers, Box 3, folder 24	text

FACSIMILE Return to Contents

Facsimiles are replicas or images of original prototypes such as watermarks,
papers or other objects (e.g., stamps, paper bearing sources, paper moulds) that
are described in the Paper Registry. In this file, then, both the original (prototype)
and the facsimile itself are identified. The required data fields
in this Facsimile file include (1) the identification of the prototype replicated
or imaged in the facsimile, and (2) the data for identification of the facsimile
itself, and descriptive data about the facsimile itself. Any prototype may have
many facsimiles, but a facsimile can have only one prototype.

Name	Definition	Comment	Example	Format
FacsimID	Primary Key	Unique identifier for each record in the Facsimile File (~IPH 4.1.1)	23456	number (automatically generated serial number)
*PrototypeClass	Category or prototype	defines the type of prototype replicated in this facsimile	Paper	text. options from menu: Paper Mould Seal, Stamp or Validation Filigrane (from a mould) Watermark (from a paper)
*PrototypeDescrCalc	Identification of the prototype	Inputter selects the prototype from a selection list in the related file	PaperDescrCalc	Calculation: derived from related record in the File appropriate to the prototype class option
*HolderCollectionCalc	Identification of the Holder and Collection for the facsimile itself	Inputter selects collection from selection list in the Collection File	Bates College, Rare Books Collection	Calculation: derived from related record in the Collection File
RecordGroup	Identification of file or record group	For prefixes such as location codes or series numbers	Series 5	text
*AccessNumber	Accession number	May be numeric or alphanumeric	Box 5, folder 3	text
Type	Type of facsimile (i.e., method by which the facsimile was produced0	Inputter selects from menu of standard terms for types of facsimiles	rubbing	text. options from menu: hand drawn tracing transparency photograph (slide) rubbing photosensitive paper contact print (Dylux) phosphorescent plate exposure (film) soft x ray radiograph beta radiograph electron radiograph digitized non contact thickness measure backlit sheet scan backlit digital photograph black & white photograph color photograph other
TypeNew	Type of facsimile (i.e., when "other" was selected in the field, Type	Inputter enters terminology to describe the type of facsimile (method by which the facsimile was produced)	computer-generated algorithm	text
Thumbnail	Digital photograph of the facsimile	URL link to a small image derived from full sized digital image	[image]	URL
Side	Side from which the facsimile was made	Inputter selects from menu of standard terms Inputter can edit list of options	wire side up	text. options from menu: wire side down wire side up not known recto verso define a new one

Folio Return to Contents

Folios are leaves in a book or codex. As such, they are parts of sheets of paper
produced by the sheet's being folded and trimmed and usually anchored into a
binding by sewing and/or glue, staples or other means. If the source of a paper
is a book or codex, or a portfolio composed of leaves, those papers are
conceived of as belonging to leaves, which in turn belong to gatherings (quires)
which in turn belong to the source or its part. A complete collation of the folios
in such a source can be generated if the quires of that source have been defined first.

Name

Definition

Comment

Example

Format

FolioID

Primary Key

Unique identifier for each record in the Folio File (not in IPH)

23456

number (automatically generated serial number)

QuireID

Foreign Key

Establishes relationship to the related quire record

23456

number (automatically entered when inputter identifies the parent quire from the selection list in the Quire file)

PaperID

Foreign Key

Establishes relationship to the related paper record

23456

number (automatically entered when inputter identifies the paper from the selection list in the Paper file)

ConjointFolioID

Internal Key

Establishes relationship to the related folio record for the conjoint folio, that is, the folio which constitutes the other half of the bifolio when the bifolio is a single piece of paper)

23456

number (automatically entered when inputter selects the conjoint folio from the selection list in the Folio file)

*QuireDescrCalc

Identification of the quire (gathering) in a paper bearing source which is in the form of a book, codex or portfolio composed of leaves

The inputter selects the quire from a selection list in the Quire File).

Illiinois, Chicago, The University of Chicago, the Joseph Regenstein
Library, General Manuscripts Collection, codex 31, Part 2, Quire A.

Calculation: derived from related record in the Quire File

FolioFormat

Format for the specific folio if anomalous within its quire.

Folio format is normally derived from the Quire File via the relationship,
but may be overwritten by the data inputter by an entry in this field if the folio is anomalous.
The menu of options is, likewise, drawn from the Quire File via the relationship.

Folio

text. options from menu:

Folio

Quarto

Octavo

16o

Roll

Dossier

Full sheet

Trimmed Sheet

U.S. Legal Stock

U.S. Letter Stock

QuireSignature

The number or letter identifying the quire, as printed or originally written on the folios in the quire

calculation: derived from related record in the Quire File

Foliosignature

The number or letter identifying the folio, as printed or originally written on the folio

4 (or iv or iiii)

text.

FolioNumber

The number the folio, as assigned by the data inputter.

The folio number is the actual number of the folio, expressed in arabic numerals, as opposed to the folio signature which is often not an accurate indicator of folio count. The folio number is used in internal functions of the IPR, including automatic generation of collation.

number

CitedSystem

Indication of the system of foliation that is cited for reference purposes in this database

This datum functions as a flag to determine how the folio is identified in description of this folio, that is, by folio number assigned by the data inputter or by imprinted or inscribed folio signature.

sig (code for signature)

text. options from radio buttons:

sig

num

FoliosignatureFormatSelector

Indication of the format of the folio signature, that is, composite folio signature (includes the quire signature) or simple folio signature

Inputter clicks on a radio button to make the selection

simple

text. options from radio buttons:

composite

simple

Notes

Observations, clarifications or explanations by the data inputter; informnation not included in the other fields.

Inputter enters optional notes directly into the Notes field in his or her own language.

The conjoint folio is no longer connected to this folio, but the quire structure and features of the paper make it clear that the folio identified here as the conjoint folio was formerly connected forming an integral bifolio.

text

IMPRESSION Return to Contents

Impressions are specific occurrences of stamps or seals (conceived of as texts
or motifs) in or on a base (the Stamp bearing source, either a paper or another
kind of Source). Each record links a Stamp record to the record for its base and
includes descriptive data for this impression. A stamp or seal may occur in or
on many papers or sources; a paper or source may have more than one stamp or seal.

Name	Definition	Comment	Example	Format
ImpressionID	Primary Key	Unique identifier for each record in the Impression File (not in IPH)	23456	number (automatically generated serial number)
Stamp_Identification	Identification of a stamp, seal, or validation	Inputter selects the stamp from a selection list in the Stamp file.	Revenue stamp of Maximilian of Taragon in association with Madrid, Royal Tax Office, Spain, Madrid, 1732	Calculation: derived from related record in the Stamp File
*StampBaseDescrCalc	Identification of the stamp bearing base (a paper bearing source or other kind of source)	The inputter selects the base from a selection list in the Part File).	Illiinois, Chicago, The University of Chicago, the Joseph Regenstein Library, General Manuscripts Collection, codex 31, Part 2.	Calculation: derived from related record in the Part File
LocCalc	Location of the stamp or seal in the base	Inputter enters the paper unit numbers (page, folio, or sheet numbers) on which the stamp or seal occurs in the base	34r, 44v	Calculation
LocWriteln	Alternative location description	Use this field if page, folio or sheet numbers are not appropriate for description of location.	piece of paper paper glued to fol. 22	text
StampTechnique	Technique used in producing the impression	Inputter selects from menu of standard terms Inputter can edit list of options	ink stamp	text. options from menu: printed embossed handwritten ink stamp wax impression edit…
InkColor	Color of the ink in the impression	For stamps not using ink, leave blank	black	text. options from menu: black blue brown green purple red (carmine tone) red (vermilion tone) polychrome define a new one
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date when the impression was made	Inputter enters date information into date fields in a secondary data entry window.	July 25, 1732 OR January 1, 1842 - December 31, 1902	See Dictionary of Date Fields at end of the Data Dictionary
Time	Time when or time range within which the impression was made	Inputter enters time information into time fields in a secondary data entry window.	unknown	calculation
Observations	Observations about the impression not included in the other fields.	Inputter may enter optional notes	The stamp bears no obvious relation to the codex in which it is now located.	text

JOB Return to Contents

The JOB file holds descriptions of ROLES related in any way to papers and paper
production and use. A ROLE is a relationship between a person and an organization.
Persons may have more than one role. For example, the same person may have been
both the writer of a manuscript and the donor of the manuscript to a holding
organization. Thus, a person can be associated with many organizations, each
relationship defined as a role (job), and an organization can be associated
with many persons, each relationship again defined as a role (job).

Name

Definition

Comment

Example

Format

JobID

Primary Key

Unique identifier for each record in the Job File (not in IPH)

23456

number (automatically generated serial number)

*PersonCalc

identification of the person

The inputter selects the person from a selection list in the
related file (the Person file).

Dionysios hieromonachos Philotheitis

Calculation: derived from related record in Person File

*OrganizationCalc

Identification of the organization

The inputter selects the organization from a selection list
in the related file (the Organization file).

Mt. Athos, Philotheou Monastery

Calculation: derived from related record in Organization File

Role

Description of the role in the process

Inputter selects from menu of standard terms

Inputter can edit list of options

Binder

text. options from menu:

Author

Authorizer

Binder

Corrector

Donor

Illuminator

Librarian

Patron

Printer

Proofreader

Publisher

Restorer

Rubricator

Scribe

Translator

Define new one

Standard Date Fields

(see Dictionary of Date Fields at end of Data Dictionary)

Date or date range of duration of this job

Inputter enters date into date fields in a secondary data input window.

10 April, 1787 - 10 April, 1789

see Dictionary of Date Fields at end of the Data Dictionary

Date Basis

Basis for the date entered for this role or job

Inputter enters basis for date assigned to this job.

The date of the job is based on an ambiguous note written by the binder
on the back coverguard

text

MOULD Return to Contents

The MOULD file holds
descriptions of paper moulds. The moulds described here may or may
not be associated with papers described in this data base. A mould
can produce many papers, but a paper is produced by a single mould.

Name	Definition	Comment	Example	Format
MouldID	Primary Key	Unique identifier for each record in the Mould File (not in IPH)	23456	number (automatically generated serial number)
*HolderCollectionCalc	Identification of the mould	Inputter selects the holder & collection from a selection list in the related Collection File	Basle, Museum of Paper History, Historic Paper Mould Collection, Paper Mould 22	Calculation: derived from related record in Collection File plus access number in the Mould File.
AccessNum	Accession number	Enter the accession number or other official identification or shelf number used to identify this object.	Paper Mould 22	text
WmMotif	Watermark description	Inputter selects descriptors (class and motif) from menu of standard terms Choose “No watermark” if watermark is missing	Bird, Eagle	See standard list of watermark classes and motifs at end of Data Dictionary
CountermarkMotif	Countermark description	Choose “No countermark” if countermark is missing	No countermark	See standard list of countermark motifs at end of Data Dictionary
SheetHeight	Height of the sheet of paper produced by the mould	Measured in milimetres	200	number
SheetWidth	Width of the sheet of paper produced by the mould	Measured in milimetres	120	number
Standard	Identification of standard sheet format	Leave blank if unknown or not applicable	American Legal	text
FabricationType	description of fabrication method for which this mould was intended	Inputter selects from menu of standard terms	hand made	text. options from menu: hand made machine made
PaperType	description of paper type produced by this mould	Inputter selects from menu of standard terms	Laid (vergé)	text. options from menu: Laid (verge) Wove (velin)
LaidLines	Description of Laid Lines	The measure in mm of 20 lines in three places spanning the piece of paper	1.0,1.2,1.0	text
ChainCompartments	The width of chain compartments in the paper produced by the mould	Measured in milimetres at the location of the watermark across the full piece of paper, parentheses around the compartments containint watermarks & countermarks	22,30,32,(23,24),30,32,16	text
ShadowLines	Description of shadow lines, if present	Inputter selects from menu of standard terms		text. options from menu: below irregular in the middle without define a new one
WireCharacteristics
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date or date range indicating the "life dates" of the mould (the span of its use)	Inputter enters date(s) into date fields in a secondary data input window.	10 April, 1787 - 10 April, 1789	see Dictionary of Date Fields at end of the Data Dictionary
Date Basis	Basis for the date entered for this mould	Inputter enters basis for date assigned to this mould.	The date of the mould is based on papers produced from it that are preserved in a dated document [ref. to the document]	text
Pair(s)	Identification of the mould mate(s)	A mould may have more than one mate	[URL Link goes here]	Link(s) to the mate(s)

ORGANIZATION Return to Contents

The Organization file holds

identifications of any and all organizations cited in this data base

llibraries and museums; publishers and printers; paper mills;

Universities; governments; etc.

Name	Definition	Comment	Example	Format
OrgID	Primary Key	Unique identifier for each record in the Organization File (~IPH 3.4.4)	23456	number (automatically generated serial number)
Name	Name of the organization/institution	[should be in local language or in English?]	Regenstein Library	text
Place	The name of the city or town where the organization is located [modern political name? That's what they have in DS]	[should be in local language or in English?]	Chicago	text
State	The name of state or province where the organization is located [modern political name? That's what they have in DS]	Name of a local unit smaller than country [in local language or English?]	Illinois	text
Country	The official name of the country where the organization is located [modern political name? That's what they have in DS]	[in local language or English?]	U.S.A.	text

PAPER Return to Contents

In addition to the data needed to identify a paper, the Paper file holds 2
classes of descriptive data: observed (raw) data and analytical data (data resulting
from analysis). NOTE: What was originally one paper (e.g.,
a sheet) may now consist of several piece(s) in the paper bearing source.

Name	Definition	Comment	Example	Format
IDENTIFICATION DATA (DATA NEEDED TO IDENTIFY A PIECE OF PAPER)
PaperID	Primary Key	Unique identifier for each record in the Paper File (~IPH 3.0.0)	23456	number (automatically generated serial number)
*PartDescrCalc	identification of the source in which the paper is found.	Every piece of paper is identified by reference to the source and the part of the source in which it occurs. The identification of the part includes the identification of the source (see Part File). (~IPH 3.0.3)	Alabama, Gulf Shores, Adrian Herren, Herren Collection, ms 1,A. Hagiographical Texts, folios 216, 217, 222, 223	Calculation: derived from related record in Part File.
*PaperUnitDefinition	Paper unit type	the unit by which pieces of paper in any paper bearing source are counted or identified -- e.g., as pages, folios, sheets, etc. Select the appropriate category from the pop up menu or add a new category by selecting "edit" in the pop up menu. (~IPH 3.0.4) Required if paper unit numbering is entered.	folio	text. options from menu: folio page sheet loose pages in folders define a new one
PaperUnit1 - PaperUnit16	Identification of a paper unit in the paper bearing source which constitutes in whole or part a piece of paper	In the current version of the WMI Paper Registry, 16 paper units is the maximum allowable, to accommodate books in 16o format (IPH 3.0.4) These fields do not appear in the data entry window; data entry is guided by the program associated with the field which does appear, PaperUnitCalc (see below).	216	Number
PaperUnitCalc	Numbers of sheets, folios or pages		fols. 216, 217, 222, 223	Calculation drawn from data fields PaperUnit1-PaperUnit16. The program associated with this field compiles a list of paper units into a list for presentation and/or searching.
RAW DATA (DESCRIPTIVE DATA RECORDED FROM OBSERVATION OF THE PAPER )
WmMotifCalc	Watermark description	For IPH data fields pertaining to the watermark, see the Watermark File.	Bird, unidentified	Calculation: derived from related record in Watermark File.
CounterMkMotifCalc	Countermark description	For IPH data fields pertaining to the countermark, see the Watermark File.		Calculation: derived from related record in Watermark File.
DataSource	Type of the source of the data in this paper description	(IPH 4.1)	original object	text. options from menu: original object published description define a new one
DataSourceRef	Bibliographical citation	Entered when source of the paper description data is a publication rather than the original object. (~IPH 3.0.6)		text
Orientation	Orientation of the paper	Data are collected ideally with wire side down; the vertical axis is determined by the design itself. When ambiguous (e.g., a geometrical design), this axis is indicated by the image alignment and/or a written comment. (~IPH 3.0.17)	mould (wire) side down	text. options from menu: Mould (wire) side down felt side down not known
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Paper date or date range	Typically the paper date is the date of use. Inputter enters date information into date fields in a secondary data entry window. (~IPH 3.3.9-10)	July 25, 1732 OR January 1, 1842 - December 31, 1902	See Dictionary of Date Fields at end of the Data Dictionary
DateBasis	Dating rationale or notes on dating	The term, "paper of record" refers to the paper described in the current record. (~IPH 3.9.11)	scribal note with ambiguous date on fol. 333v (coverguard, identical with the paper of record)	text
PairedPaper	Paired paper	Any paper may have more than one "twin" or paired paper, a circumstance caused when a screen or mould breaks and the papermaker substitutes another. (~IPH 3.2.8)	Alabama, Gulf Shores, Adrian Herren, Herren Collection, ms 1,A. Hagiographical Texts, folios 218, 219, 220, 221	Calculation. identification(s) of paired paper(s) obtained from different record(s) in the Paper file.
NotesonPairs	Noted on paired sheets.	Note on terminology: The "twin" is to be distinguished from the "paper of record" (the paper described in the current record) (Not in IPH)	This twin is identified on the basis of the fact that in this codex it alternates regularly with the paper of record.	text
Kind	type of paper	Select a descriptor for the "kind of paper" from the pop up menu, or add a new descriptor by selecting "edit..." in the pop up menu. (~ IPH 3.0.7)	standard paper stock	text
OriginalUse	Original use of the paper if different from present use	Purpose for which the paper was used, as opposed to "end use", when paper has been reused, as in laminates or repairs. The IPH field, "Enduse", corresponds to the WMI field, Original Use. (~IPH 3.0.8)	Gatherings of codex	text. options from menu: backing paper (drawing or prints) book (printed) document drawing endpaper envelope map (geogr) manuscript (letter, bound, notebook, lose note, score) music book, printed music paper object paper art painting paper plain sheet print (work of graphic art) shifu paper spirit paper (mock money) paper imitating other kind of material technical paper (e.g. paper for gold beating) wrapping paper other use
EndUse	the final use to which the paper was put.	Inputter selects from menu of standard terms. (Not in IPH; the IPH field, "Enduse" (IPH 3.0.8), corresponds to the WMI field, "Original Use."	document	text. options from menu: backing paper (drawing or prints) book (printed) document drawing endpaper envelope map (geogr) manuscript (letter, bound, notebook, lose note, score) music book, printed music paper object paper art painting paper plain sheet print (work of graphic art) shifu paper spirit paper (mock money) paper imitating other kind of material technical paper (e.g. paper for gold beating) wrapping paper other use
SheetIntegrity	Sheet integrity	Inputter selects from menu of standard terms. (IPH 3.0.9)	trimmed	text. options from menu: fragment trimmed untrimmed
ConservationState	Conservation state	Prose description of the physical state of the paper. (not in IPH)	heavily worm eaten at edges; acid burn	text
Height	Sheet height	Measure in milimetres (IPH 3.0.10)	300+	text
HeightMethod	Method used for measuring	Comments and/or description of the method or how the vertical axis was determined. (not in IPH)	Calculated 2 x folio width plus undetermined	text
Width	Sheet width	Measured in milimetres (IPH 3.0.11)	472	text
WidthMethod	Method used for measuring width of paper	Comments and/or description of the method or how the horizontal axis was determined (not in IPH)	total chain compartments plus 17 + 8 on f.	text
RAW DATA: FEATURES OF PAPER DERIVED FROM THE MOULD (DESCRIPTIVE DATA RECORDED FROM OBSERVATION OF THE PAPER) )
FabricationType	Description of mode of fabrication	Inputter selects from menu of standard terms (IPH 3.2.1)	hand-made	text. options from menu: hand-made machine-made
PaperType	Type of paper	Inputter selects from menu of standard terms (IPH 3.2.2)		text. options from menu: bamboo screen laid, vergé (Arabic) laid, vergé (European) laid, vergé with zig-zab (Catalan) textile screen wove, vélin (European) not identified define a new one
LaidLines	Description of density of Laid Lines in the paper	Number of lines over a distance of 20 mm measured in 3 places (from bottom to top) along the chain line to the left of the watermark or along one of the central chain lines. (IPH 3.2.3)	13	number
ChainCompartments	Order (from L to R) of compartments in the sheet or piece of paper, represented as a string of values (compartment widths in mm) separated by commas.	Measured in mid sheet (i.e., usually at the location of the watermark). Square brackets indicate the span of compartments enclosing a watermark; parentheses indicate the location of countermarks. To be measured even on trimmed or fragmentary sheets. (cf. IPH 3.2.4)	12, 30, [30,28,30,28], 32, 21	Calculation: derived from raw data from temporary related records in the ChainCompartment File which are deleted after the Chain Compartment description is compiled and entered here.
NotesonCCs	Inputter's observations about the chain compartments	(Not in IPH.)		text
ShadowZones	Description of shadow zones (IPH 3.2.5)	Inputter selects from menu of standard terms. (IPH 3.2.5)		text. options from menu: zones below the chain lines irregular zones zones in the middle of the compartments without shadow zones
WireCharacteristics	Description of special characteristics of the wires as represented in the paper	regularity, visibility; faults in the wire, special traces, etc.(~IPH 3.2.6)	distinct, clearly visible	text
RAW DATA (DESCRIPTION OF PAPER SURFACE AND TEXTURE RECORDED FROM OBSERVATION OF THE PAPER) )
Coloration	Description of the method of coloration of the sheet	Inputter selects from menu of standard terms. Inputter can edit list of options. (IPH 3.0.13)	natural (uncolored fibres)	text. options from menu: colored (surface dyeing or dyed coating) colored (manufactured from dyed rags) colored (stock dyeing) marbled/decorated (all kinds) natural (uncolored fibres) veined define a new one
ColorInensity	Intensity of the Color	Inputter selects from menu of standard terms. Inputter can edit list of options. (IPH 3.0.14)	light	text. options from menu: dark (strong) faded light (pastel)
Tone	Description of the color(s) of the paper	Enter here the color tone of the paper itself, as well as the color(s) of lines in lined papers, the colors in the marbling of marbled paper, etc. (IPH 3.0.15)	beige, cream where not affected by acid	text
Pattern	Description of patterns in the paper.	IPH recommends a related table for descriptions of patterns in decorated papers. This table will require a one-to-many relationship, since many pieces of paper may be mass produced to have the same pattern. If this IPH recommendation is implemented, this field will become a calculation field. (IPH 3.0.16)		current field type: text. If converted to calculation field, data will be drawn from a related file for patterns.
Texture	Texture of the paper	Smoothness (index according to Bekk, DIN 53 107) for machine-made paper; prose description for hand-made paper (~IPH 3.0.26)	feels glazed	text
Thickness	Thickness of the paper	Thickness of sheet in µm (according to DIN 53 105) for machine made paper; prose description for hand-made paper. (~IPH 3.0.28)	medium	text. options from menu: very thick thick medium thick medium medium thin thin very thin over-write option with measure in µm
Stiffness	Paper stiffness	Prose description (not in IPH)	firm & supple	text
SizingDegree	Presence or absence of sizing	(IPH 3.0.21)	Sized	text. options from menu: full sized half sized unsized
Coating	Presence or absence of coating	(IPH 3.0.23)	one side	text. options from menu: single side double side absent
SurfaceAspectR	Surface aspect (recto if coated paper)	Prose descripton (IPH 3.6.1). Intended by IPH Standard only for far Eastern and Arab papers, but useful in general for hand-made paper.	slight patina. wire and chain lines clearly visible in surface of paper.	text
SurfaceAspectV	Surface aspect verso	Prose description (IPH 3.6.2). Data are entered only if different from recto, as in paper coated on one side only.		text
SheetPecularities		Traits useful for identification specific to this paper (IPH 3.6.3). Intended by IPH Standard only for far Eastern and Arab papers, but useful in general for hand-made paper.	watermark is 20mm off center vertically in the gutter toward the bottom of the codex	text
Zigzag	Indication of presence of zigzag marks	(IPH 3.6.4). IPH 3.6.5 - 3.6.15 (zigzag description) are not yet implemented in the WMI Paper Registry. They can be best implemented as a related file.	zigzag present	text. options from menu: zigzag absent zigzag present
NotesonPairs	Notes on twin paper(s) for this particular paper		This paper pair occurs in the following quires: 29 32, 27 40, 45 48, 57, 58, 63 64	text
ANALYTICAL DATA (DESCRIP[TIVE DATA DERIVED FROM ANALYSIS)
Sizing	Type of sizing	Prose description, e.g., starch sizing, rosin sizing, etc. (IPH 3.0.21)	full sized	text
CoatingMode	Type of Coating	Prose description, e.g., wheat starch; latex; casein; etc. (IPH 3.0.22)		text
Pulp	Type of raw materials used in pulp	Prose description, e.g. rags of linen; linen/linters 50:50; hardwood pulp; softwood pulp; etc. (IPH 3.0.18)		text
Fillers	Fillers	Prose description, e.g. starch; china clay (IPH 3.0.19)		text
Dyestuffs	Dyestuffs used in pulp	Prose description, if possible in accordance with Color Index (IPH 3.0.24)		text
AshContent	Analysis of ash content	Prose description, % according to DIN 54370 (IPH 3.0.25)		text
Weight	Basis weight	Weight of the sheet converted to g/m squared (IPH 3.0.27)		text

PART Return to Contents

The Part file holds descriptions of parts, that is, sub sections, of paper
bearing sources. Every Source has by default at least one part.
This is to enable separate description of distinctive parts comprising
composite paper bearing sources.

Name	Definition	Comment	Example	Format
PartID	Primary Key	Unique identifier for each record in the Part File (not in IPH)	23456	number (automatically generated serial number)
SourceDescrCalc	goes to Source file
PartNumPrefix	Alphanumeric part identifier	Used if the paper bearing object (source) contains multiple parts that are numbered alphanumerically or a term like "Part" or "Section" is used.	Box	text
PartNum	Part number	Used if the paper bearing object (source) contains multiple parts that are numbered numerically.	91	number
PartTitle	Part title	Used if the paper bearing object (source) contains multiple parts separately titled.	The Seven Seals	text
PaperUnitDefinition	Object type	General description of the paper bearing object, indicating in a general way the use of paper in the object.	parchment codex with paper endleaves & repairs; paper scroll (roll); Musical Score composed of loose paper sheets in a folder	text. options from menu: folio bifolio page sheet define a new one
ObjectHt	Object height	External dimensions of a codex or bound volume; length of a roll or scroll, etc. (in mm.)	400	number
ObjectWd	Object width	External dimensions of a codex or bound volume; width of a roll or scroll, etc. (in mm.)	280	number
PaperUnitHt	Paper unit height	Height of the piece of paper as it currently occurs in the paper bearing object (in mm.)	395	number
PaperUnitWd	Paper unit width	Width of the piece of paper as it currently occurs in the paper bearing object (in mm.)	275	number
ObjectFormat	Format of the object	For bound volumes: select format from the pop up list. For other objects, select a descriptor or enter a new one in the blank at the top of the pop up list.	Folio	text. options from menu: folio Quarto 8o 16o roll dossier full sheet trimmed sheet U.S. Legal Stock U.S. Letter Stock define a new one
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date or date range indicating the "life dates" of this part of the paper-bearing object (the span of its use), whether estimated or documented	Inputter enters date information into date fields in a secondary data entry window.	July 25, 1732 OR January 1, 1842 - December 31, 1902	See Dictionary of Date Fields at end of the Data Dictionary
DateBasis	Date basis	Select from the pop up list the criterion on which the dating of this part of the paper bearing object is based, or enter a new criterion.	Document Dated	text. options from menu: Analysis of Papers Copyright Date Document Dated define a new one
Printer	Printer's name	If the paper bearing object is a book, pamphlet, broadside or other kind of printed object, the printer's name may help establish the date and provenance of the paper.		text
Binder	Binder's name	The identification or any binder or bindery known to be associated with this object. This information may may help establish the date and provenance of the paper.		text
Distributor	Distributor's name [one or more names?]	The name of persons known to be associated with the paper bearing object as distributors of that object. Their names, if known, may help establish the date and provenance of the paper.		text
Foliation	Foliation system	Description of the way in which paper is used in the paper bearing object. Select from the list of options, or select "edit" to enter your own descriptor.	Folios	text. options from menu: Folios Pages Sheets glued vertically Sheets glued horizontally Not applicable define a new one
PieceNumSystem	Piece numbering system	Collation (for books and codices) or description of the numbering system by which pieces of paper in this object are identified. This information is essential for correct identification of the piece of paper being described.	Sheets of brown paper in individual numbered folders	text

PERSON Return to Contents

The Person file holds prosopographical data for any and all
persons cited in this data base. These persons may be associated with
papers, paper moulds, paper bearing objects, artistic (intellectual)
content, etc. They roles may range from scribes, illuminators,
binders, to owners, dealers, or patrons.

Name	Definition	Comment	Example	Format
PersonID	Primary Key	Unique identifier for each record in the Person File (~IPH 3.5.4)	23456	number (automatically generated serial number)
Surname	The last name of the described person	[in what language?]	Chrysostom	text
FirstName	The first name of the described person	[in what language?]	John	text
MI	Middle initial of the described person	One letter initial followed by a period	I.	text
Title	Title of the describedp erson		Saint	text
Epithet		Includes “of ...”	the Black	text
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date or date range indicating the person's life dates	Inputter enters date information into date fields in a secondary data entry window.	10 April, 1722 - 25 November, 1789 OR 18th century CE	See Dictionary of Date Fields at end of the Data Dictionary
Birthplace	Place of birth of the described person	[town, province, state, country? In what language?]	Gallipoli	text
Fluorit	Fluorit or regnal years	entered by the inputter	5th c.	text
FluoritBasis	Reasoning behind the data entered in the Fluorit feild	Describe the nature of evidence supporting entered data	dated note in Herren Psalter fol. 208r	text

PHYSICAL Return to Contents

The Physical file holds descriptions for any kind of
physical content applied to papers inks, pigments, seals, etc.

Name	Definition	Comment	Example	Format
PhysContentID	Primary Key	Unique identifier for each record in the Physical File (not in IPH)	23456	number (automatically generated serial number)
ContentType	Kind of physical content	Inputter selects from menu of standard terms Inputter can edit list of options	foliation	text. options from menu: chant notation drawing foliation spine label(shelf number) musical notation notes ornament ownership note with curse painting rubrics scribbling Steal, Stamp or Validation signature text text illustration translation define a new one
Role	Agent's role in this object	Inputter selects from menu of standard terms Inputter can edit list of options	cataloger	text. options from menu: auctioneer author binder cataloger retailer commissioner composer corrector designer distributor doodler engraver illuminator inventor librarian owner painter papermaker patron printer purchaser rescuer restorer scribe tax collector or agent transporter user writer define a new one
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date or date range indicating when physical content was applied to the paper	Inputter enters date information into date fields in a secondary data entry window.	1644-1647	See Dictionary of Date Fields at end of the Data Dictionary
UseDateBasis	Rationale for the dates entered in the date fields		date derived from the curse note on fol. 381v	text
UsePlace	Place of application - city		Karyai	text
UseRegion	Place of application - region		Mt. Athos	text
UsePlaceBasis	Rationale behind data entered in the fields about the place of application		curse note on fol. 381 of the codex	text

QUIRE Return to Contents

The QUIRE file holds identifications of quires (gatherings) when the paper bearing source is a book, codex, or portfolio with leaves. Quires, then, are subdivisions of those paper-bearing sources, and papers are conceived of as belonging to quires which in turn belong to the paper bearing source (or its part). Quires are numbered sequentially by the data inputter, and the sequential list of quires constitutes the foundation for the collation for the source.

NAME

DEFINITION

COMMENT

EXAMPLE

FORMAT

QuireID

Primary Key

Unique identifier for each record in the Quire File (not in IPH)

23456

number (automatically generated serial number)

PartID

Foreign Key

Establishes relationship to the related Part record

23456

number (automatically entered during data entry when inputter identifies the parent Part record from the selection list in the Part file)

QuireNumber

Number representing the place of this quire in the sequence of quires constituting the Part.

Assigned by the data inputter; the number may or may not correspond to any numbering system printed or written on the quires.

10 [i.e., ten folios]

number

QuireSize

Number of folios in the quire

The size of the quire is by default the size recorded in the Part File, but in the case of an anomalous quire, the size entered here overrides the default for this quire only. The result is compiled in a calculation field, StandardQuireSize.

10 [i.e., ten folios]

number

Folioformat

Folio format for this quire (folio, quarto, etc.)

The folio format of the quire is by default the format recorded in
the Part File, but in the case of an anomalous quire, the format
entered here overrides the default for this quire only. The result
is compiled in a calculation field, StandardFolioformat.
The menu options are identical with those in the Part file.

Quarto

text. options from menu:

Folio

Quarto

Octavo

16o

Roll

Dossier

Full sheet

Trimmed Sheet

U.S. Legal Stock

U.S. Letter Stock

QuireSignature

The signature (quire identifier) originally printed or inscribed in the quire.

If more than one quire signature occurs (a common occurrence in codex manuscripts) the quire signature entered here is the one used for reference purposes throughout the present description.

text

Notes

Observations, clarifications or explanations by the data inputter; informnation not included in the other fields.

Inputter enters optional notes directly into the Notes field in his or her own language.

A second quire signature occurs on the verso of the last folio of the quire: the roman numeral iii.

text

SOURCE Return to Contents

The Source file holds official

identifications of paper bearing sources. Papers described in this

data base are identified by reference to these sources.

Name	Definition	Comment	Example	Format
SourceID	Primary Key	Unique identifier for each record in the Source File (not in IPH)	23456	number (automatically generated serial number)
AccessNumPrefix	Access number prefix or alphanumeric identifier (~IPH 3.0.3)		cod.
AccessNum	Access number (~IPH 3.0.3)	Enter the accession number or other official identification or shelf number used to identify this object.	250	number
ObjectType	Kind of object	General description of the paper bearing object, indicating in a general way the use of paper in the object.	parchment codex with paper endleaves & repairs	text. options from menu: codex manuscript document roll foldered records on paper paper back book define a new one
ObjectHt	Object height	External dimensions of a codex or bound volume; length (=height) of a roll or scroll; measured in milimetres.		number
ObjectWd	Object width	External dimensions of a codex or bound volume; width of a roll or scroll; measured in milimetres.		number
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Object date or date range, whether estimated or documented.	Inputter enters date information into date fields in a secondary data entry window. (This date may be later than the date of the paper in the object.)	October 12, 1418	See Dictionary of Date Fields at end of the Data Dictionary
DateBasis	Dating rationale	Criterion on which the dating of the paper bearing object is based.	scribal note on folio 210r	text
Foliation	Foliation or numbering system	Description of the way in which paper is used in the paper bearing object.	Folios	text. options from menu: folios pages sheets glued vertically sheets glued horizontally not applicable define a new one
PieceNumSystem	Collation or description of paper numbering system	Collation (for books and codices) or description of the numbering system by which pieces of paper in this object are identified. This information is essential for correct identification of the piece of paper being described.	Sheets of paper each in its own, individually numbered folder	text

STAMP Return to Contents

The Stamp file holds identifications of stamps, seals and
validations associated with either a papers or a paper bearing
objects.

NAME	DEFINITION	COMMENT	EXAMPLE	FORMAT
StampID	Primary Key	Unique identifier for each record in the Stamp File (not in IPH)	23456	number (automatically generated serial number)
StampType	Type or function of the stamp		Revenue Stamp	text. options from menu: Accession Stamp Cancellation Stamp Revenue Stamp Stationer's Stamp Validation Stamp define a new one
Stamp_Form	Stamp form		Wax Seal	text. options from menu: Adhesive Meter Stamp Direct Impressed Meter Stamp Adhesive Printed Stamp Adhesive Embossed Stamp Direct Embossed Stamp Overembossment Surface printed Stamp Wax Seal define a new one
Country	Country of issuance		Spain	text
Province	Province or state of issuance		Athos	text
UsePlace	City, place or region of issuance		Karves	text
PlaceBasis	Rationale for place of issuance		text of stamp	text
Standard Date Fields (see Dictionary of Date Fields at end of Data Dictionary)	Date or date range indicating the date of use of the stamp, seal or validation.	Inputter enters date information into date fields in a secondary data entry window.	July 25, 1732 OR 10 April, 1787 - 10 April, 1789	See Dictionary of Date Fields at end of the Data Dictionary
DateBasis	Rationale for dating		seal date known	text. options from menu: date on stamp stamp date known date on seal seal date known paper analysis define a new one
MonetaryValue	Monetary value		$10	text
GovtCategory	Government category			text
StampText	Stamp text	transcription following the principles of diplomatic editing (i.e., transcription of documentary texts)	PAID IN FULL. Approved EQJ	text
SealText	Seal text	Seal text in the original language	in hoc signo vinces	text
Embossment Panel Shape	Embossment panel shape			text. options from menu: bean-shaped (kidney bean) circle circles, concentric crest, free formed curvilinear octagon (horiz) octagon (vt) octagon, concave sides (horiz) octagon, concave sides (vt) octagon, elongated (horiz) octagon, elongated (vt) oval (horiz) oval (vt) oval, double (horiz) oval, double (vt) oval, free formed (horiz) oval, free form (vt) oval, half (horiz) oval, half (vt) oval in scroll (horiz) oval in scroll (vt) ovals, concentric (horiz) ovals, concentric (vt) rectangle (horiz) rectangle (vt) rectangle, rounded corners (horiz) rectangle, rounded corners (vt) rectangle, scalloped corners (horiz) rectangle, scalloped corners (vt) rectangle, rounded corners (horiz) rectangle, rounded corners (vt) shield wreath indistinct no panel define a new one
Embossment Border	Embossment border		no border	text. options from menu: no border hatched (ladder like) ornate scrollwork baroque wreath inside perimeter wreath outside perimeter define a new one
Observations	Observations on the stamp		One quarter of a quartered stamp.	text

WATERMARK Return to Contents

The Watermark file holds descriptions of watermarks of all
kinds (watermarks, double marks, counter marks, corner marks, etc.).

NAME	DEFINITION	COMMENT	EXAMPLE	FORMAT
WmID	Primary Key	Unique identifier for each record in the Watermark File (not in IPH)	23456	number (automatically generated serial number)
WmKind	Kind of watermark	Inputter selects from menu of standard terms Choose “Unwatermarked” if no watermark is present.	main watermark	text. options from menu: border watermark corner watermark countermark doublemark dividing line main watermark unwatermarked
SourceType	Specification of source type	Inputter selects from menu of standard terms (not in IPH).	paper	text. options from menu: paper mould
WmClass	Watermark class	Inputter selects from menu of standard terms (= IPH 5.2, main classes of watermarks).	bird	text. options from menu: see list of menu options for watermark classes at end of Data Dictionary
WmMotif	Watermark motif	Inputter selects from menu of standard terms (= IPH Standard 2.0, 1997, Appendix I). Inputter may edit the menu.	eagle	text. options from menu: see list of menu options for watermark motifs at end of Data Dictionary
WmDescrSuppl	Watermark motif ext.	Inputter's language. Could be searched for key words.	with stem and trefoil between	text
LocationInSource	Location in source	Enter the page, folio, sheet or other specific paper unit number(s) on which the watermark occurs, plus other descriptive information (e.g., "across gutter" or "viewed correctly from verso").	fol. 31	text
DataSource	Source of data	Inputter selects from menu of standard terms (~IPH 4.1)	Original object (paper)	text. options from menu:: Original object (paper) Original object (mould) Published description Reproduction or facsimile define new one
Structure	Structure of the watermark	Inputter selects from menu of standard terms (IPH 3.1.1)	line watermark	text. options from menu: colorless liquid embossed line watermark line/shadow combined molette (impressed) shadow watermark threadllines define new one
Position	Position of the watermark in the sheet	Inputter selects from menu of standard terms (IPH 3.1.2)	rl (right lower)	text. Options from menu: cl (center lower) cu (center upper) lc (left center) ll (left lower) lu (left upper) m (middle) rc (right center)
WmDescrProse	Prose watermark description in full	Inputter's language, for description of complex watermarks; should be composed in language conducive to key word searches (IPH 3.1.5).	Letters A, E (rounded E) flanking a single line staff with trefoil (rounded petals) at the top, connecting bar links the two letters at the crossbar of the A. Correctly viewed from f. 31v.	text
Height	Height of the watermark	Measured in mm (IPH 3.1.6) IPH recommendation: to be measured as a rectangle parallel to the vertical axis of the watermark, using a rectangular sliding rule. IPH does not specify how the vertical axis is to be defined -- based on the watermark motif or on the axis of the chain lines.	52	number
Width	Width of the watermark	Measured in mm. IPH recommendation: to be measured in accordance with directions for the height measurement of the watermark (IPH 3.1.7).	43	number
POSL	measurement in mm between the watermark and the nearest chain line on the left (IPH 3.1.8)	Inputter enters the number of mm (IPH 3.1.8)	21	number
POSR	measurement in mm between the watermark and the nearest chain line on the right (IPH 3.1.9)	Inputter entersthe number of mm (IPH 3.1.9)	13	number
POSB	measurement of the smallest distance in mm between the watermark and the bottom of the sheet of paper (IPH 3.1.10)	Inputter enters the number of mm (IPH 3.1.10)	232	number
POSH	measurement of the smallest distance in mm between the watermark and the top of the sheet of paper (IPH 3.1.11)	Inputter enters the number of mm (IPH 3.1.11)	100	number
POSC	Number of the chain compartment (counted from left to right) which is touched by the furthest left point of the watermark (IPH 3.1.12)	Inputter enters the number of the compartment (IPH 3.1.12)	7	number
Notes	Notes on the watermark	Inputter's prose; additional information on the actual watermark, e.g., "fragment"; "can only be registered incompletely due to the use of paper"; "registration difficult because stuck to a backing"; This is the field in which to record hypothesess as to the position of the watermark in the original sheet, etc. (IPH 3.1.13).	The bifolio bearing the countermark has apparently been reversed following cutting because the countermark is read correctly from the recto.	text

DATE PROCESSING FILE (Data Dictionary of Standard Date Fields)

In addition to the Date Processing File, all files whose records include
dates and date ranges include the set of standard date fields listed
below. This Date Processing File exists for the sole purpose of generating
date ranges and generating (by the same process) the parameters for
searches of date ranges. Dates may be either calendar dates or century
dates.

NOTE: This system is currently not yet implemented for all
files in the WMI Universal Paper Registry.

NAME

DEFINITION

COMMENT

EXAMPLE

FORMAT

Date_EDay

Day of the month for the early date in a date range

Comment

25 (in a date like 25 July, 1943)

text

Date_EMonthName

Name of the month for the early date in a date range

Comment

July (in a date like 25 July, 1943)

text

Date_EYear

Year for the early date in a date range

Years are either CE or BCE

1943 (in a date like 25 July, 1943

text

Date_LDay

Day of the month for the late date in a date range

Comment

25 (in a date like 25 July, 1943

text

Date_LMonthName

Month for the late date in a date range

Comment

July (in a date like 25 July, 1943

text

Date_LYear

Year for the late date in a date range

Comment

1943 (in a date like 25 July, 1943

text

Century

century

(used when a specific date or date range is not)

fourteenth

text

*BCE

indicator of era in century dates.

required for century dates

second century BCE

text. options from menu:

BCE

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International Paper Register (IPR) Data Dictionary